Craft Fair Vendor FAQ | OVERLAND HS PTCO

Craft Fair Vendor Important Details

Access Time

The doors will be open beginning at 8am for you to unload your items. If you do not need two hours to set up your booth, please consider arriving at 8:30 or even 9am so we can avoid a bottleneck at the entrances.
Check-In runs from 8am to 10am. Vendors can check in as they enter Door 19 or in the lobby outside of the gyms.
Doors are open to the public 10am to 3pm.

Unloading

Please review this map before arriving to familiarize yourself with the campus layout.

There are two way to enter the building. Both of these entrances are at street level with a small ramp to accommodate wheeled carts, wheelchairs, etc. You may use either entrance. Signs will be placed outside to help with wayfinding.
1. Door 19, aka the Activities Entrance on the west side of the building. This entrance takes you into the main hallway from where you can access either gym. Customers will also be entering through this door.
2. East gym side door on the east side of the building. This entrance can be accessed by entering the bus loop off of Jewell . This access point is only available for vendors and will not be open for customers. East gym vendors may find this entrance preferable. West gym vendors may also use this door but will have to walk through the East gym to access the West gym.

Regardless of where you unload, we ask that after unloading, you park your vehicle in one of the designated vendor parking areas as shown on the map. The parking lot outside of Door 19 is not very large and if all our vendors and staff park there, there is very little room for customers. There is limited parking available in the bus loop by the East Gym entrance. If you choose to park there, please pull up close to the car in front of you in order to maximize the limited space. (If you require handicapped parking or have circumstances that would preclude you from parking in the vendor parking area, please contact us at president@overlandptco.org.)

In order to ensure access for all our vendors, we ask that you unload, then park your car before going back in to set up your booth. If you are concerned about leaving your things unattended, one of our student volunteers will be happy to assist.

Volunteers

Tables, Chairs, and Electrical Access Must be Reserved in Advance through our Shop

If you do not have your own table(s) or chair(s) you may "rent" them from us.
- We do not supply tables or chairs unless you have reserved them in advance.
- Reserved tables and chairs will be waiting for you in your booth space.
Electrical access will only be available if you reserve it in advance.
- Please bring your own extension cords and/or extra plug adaptors. You will get access to one plug, so if you need more, bring an adaptor to plug in other things. It is possible you will share the outlet with other vendors.
- Please be prepared to tape down your cord so visitors don’t trip. Painters tape is preferred to avoid damaging the gym floor.
Tables, chairs, and electrical access can be reserved through our Shop.
- This is a separate process from registration.
- If you have not reserved these items in advance, please do not expect that we can accommodate you the day of the event.

Fire Safety

ABSOLUTELY NO USE OF HOT PLATES OR OPEN FLAMES WITHOUT PRIOR AUTHORIZATION. THE SCHOOLS FIRE SAFETY SYSTEM IS VERY SENSITIVE. YOU WILL BE HELD LIABLE FOR ANY VIOLATION CAUSING A FIRE SAFETY EMERGENCY.

Service Animals

We welcome all service animals . Please note only service animals are permissible in accordance with School District, State, Federal and local laws are permitted.

Taxes

It is your responsibility to collect and pay your sales taxes.
For more information consult your accountant, we are not tax advisors. You can also visit these sites:
- City of Aurora information
- State of Colorado information
- Arapahoe County information

If you have any questions please contact us at president@overlandptco.org